Steward & Seed's Privacy Policy
Effective Date: August 1, 2026
Steward & Seed Digital Bookkeeping LLC ("Steward & Seed," "we," "our," or "us") respects your privacy and is committed to protecting the information entrusted to us. This Privacy Policy explains what information we collect, how we use it, when it may be shared, and the safeguards we take to protect it.
By using this website, submitting an inquiry, or communicating with Steward & Seed through our website or approved business systems, you acknowledge and agree to the practices described in this Privacy Policy.
As a professional bookkeeping firm, we believe faithful stewardship extends beyond financial records to the responsible handling of confidential information. We collect only the information reasonably necessary to communicate with prospective clients, evaluate service inquiries, and provide professional bookkeeping services.
Information We Collect
Steward & Seed collects only the information reasonably necessary to communicate with prospective clients, evaluate service inquiries, provide professional bookkeeping services, and fulfill our legal and contractual obligations.
Information you voluntarily provide may include:
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Organization name
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Organization representative's name
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Email address
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Telephone number
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Organization type
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Business or organizational information
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Responses submitted through our Inquiry Form
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Information shared during consultations, meetings, or correspondence
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Documents provided during the onboarding process
If you become a client, additional financial and business information may be collected as necessary to provide bookkeeping services in accordance with your Service Agreement.
We do not intentionally collect sensitive personal information beyond what is reasonably necessary to provide our professional services.
How We Use Your Information
Steward & Seed uses the information you provide only for legitimate business purposes related to evaluating inquiries, communicating with prospective clients, providing bookkeeping services, and fulfilling legal or contractual obligations.
Your information may be used to:
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Respond to your inquiry
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Evaluate whether Steward & Seed is an appropriate fit for your organization
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Schedule consultations or a Storehouse Assessment & Discovery
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Prepare proposals and service recommendations
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Communicate regarding prospective or active bookkeeping services
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Deliver bookkeeping services after an engagement has been established
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Comply with applicable legal, regulatory, or professional obligations
We use your information only as reasonably necessary to operate Steward & Seed and provide professional bookkeeping services. We do not sell, rent, or trade your personal or organizational information to third parties for marketing purposes.
Financial Information & Security
Steward & Seed recognizes that bookkeeping services involve access to confidential financial information. Protecting that information is a fundamental part of our commitment to faithful stewardship.
We maintain administrative, technical, and organizational safeguards designed to protect the confidentiality and integrity of the information entrusted to us. These safeguards include secure cloud-based business systems, password-protected accounts, multi-factor authentication where available, controlled access to client information, and the use of trusted third-party service providers.
Our business utilizes professional platforms and services that may include Microsoft 365 Business, QuickBooks Online, QuickBooks Payroll, Ignition, secure payment processors, and other reputable business applications necessary to provide our services.
Access to client information is limited to the information reasonably necessary to perform bookkeeping services or fulfill legal, contractual, or professional responsibilities.
We are committed to maintaining appropriate administrative, technical, and organizational safeguards while continually evaluating the trusted technologies and professional practices used to protect the information entrusted to us.
Third-Party Service Providers
Steward & Seed relies on carefully selected third-party service providers to operate our business and deliver professional bookkeeping services. These providers perform services on our behalf, such as secure communication, bookkeeping software, proposal management, payment processing, cloud storage, and website hosting.
These providers may process or store information necessary for the services they provide. Steward & Seed works with reputable providers that maintain their own privacy and security practices; however, each provider is responsible for its own policies and operations.
Use of these third-party services is subject to the respective provider's terms, privacy policies, and security practices.
Cookies & Website Technologies
This website is hosted through Wix and may utilize cookies or similar technologies that help the website function properly, improve website performance, maintain security, and better understand general website usage.
These technologies may collect limited technical information, such as browser type, device information, pages visited, and general usage statistics. Steward & Seed does not use this information to personally identify visitors unless information is voluntarily provided through our Inquiry Form or other approved methods of communication.
Most web browsers allow you to manage or disable cookies through your browser settings. Disabling cookies may affect certain website functionality.
Data Retention
Steward & Seed retains information only for as long as reasonably necessary to fulfill the purposes described in this Privacy Policy, provide professional bookkeeping services, comply with legal or regulatory requirements, resolve disputes, enforce agreements, and maintain appropriate business records.
Inquiry information submitted by prospective clients may be retained for future reference, follow-up communication, or internal recordkeeping unless deletion is requested and retention is not otherwise required for legitimate business purposes or applicable law.
Client records are retained in accordance with the terms of the applicable Service Agreement and any legal, regulatory, tax, or professional record retention requirements.
Your Privacy Choices
You may request to:
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Review the personal or organizational information you have provided to Steward & Seed.
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Request correction of inaccurate or incomplete information.
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Request deletion of inquiry information, subject to applicable legal, contractual, or professional record retention requirements.
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Withdraw future communications related to your inquiry, except where communication is necessary to fulfill legal or contractual obligations.
To submit a privacy-related request, please contact Steward & Seed using the contact information provided at the end of this Privacy Policy.
Steward & Seed will make reasonable efforts to respond to privacy requests in a timely manner while complying with applicable laws and professional obligations.
Changes to This Privacy Policy
Steward & Seed may update this Privacy Policy from time to time to reflect changes in our business practices, website functionality, legal requirements, or professional obligations.
When material changes are made, the updated Privacy Policy will be posted on this page, and the Effective Date at the top of this document will be revised accordingly.
Your continued use of this website following the posting of an updated Privacy Policy constitutes your acknowledgment of the revised policy.
Contact Us
If you have questions regarding this Privacy Policy or how your information is handled, please contact:
Steward & Seed Digital Bookkeeping LLC
Email: hello@stewardandseed.net
Website: stewardandseed.net
We are committed to handling your questions with professionalism, transparency, and respect.
Closing Statement
Faithful stewardship includes protecting what has been entrusted to us. Steward & Seed is committed to handling your information with the same diligence, integrity, and care that guide every aspect of our bookkeeping services.